Donor Services Administrator

Saskatoon Community Foundation continues embrace new ways to make our community the best community in which to live. For nearly 50 years, The Saskatoon Community Foundation has remained a funder of programs and services to meet the increasing demands of a growing city. To continue meeting this demand we are currently looking to hire a full-time Donor Services Administrator. If you are ready to help make Saskatoon the BEST CITY IN WHICH TO LIVE, apply today!

This position is responsible for the administration of donor relations & customer service. It is critical in supporting our donor relationships and development team in delivering excellence in the donor experience.


  • Receipting, coding and processing of gifts based on CRA charitable giving rules.
  • Preparing and maintaining fund agreements and proposals.
  • Processing grant disbursements for donor advised and designated funds
  • Keeping up to date files and electronic records of all donor contacts using donor database
  • Ensuring timely fund statements are issued
  • Servicing donor inquiries and requests and managing the awards/scholarship agreements
  • Coordinating with marketing and communication on a range of communications to donors, potential donors, and others interested in the Saskatoon Community Foundation
  • Researching, creating, updating and processing of donor management files, adding notes to donor files using CRM software, responding to inquiries from current as well as new or interested donors
  • Attending meetings, minute taking, distributing supervisor or other management information
  • Attend trade shows and other special events as assigned
  • Maintain and update confidential files, records and process agreements while responding to change requests from lawyers, accountants and other related professionals in a timely and proficient manner


  • Diploma or Post-secondary degree preferably in related field of business administration
  • Minimum 3 years of relevant work experience in a financial administration role or similar or suitable combination of experience and education.
  • An understanding of fund development or gift planning.
  • Prior experience in working with contract, trust administration and donor databases (CRM) is a definite asset.
  • Computer savvy and able to effectively use technology and learn new programs / applications
  • Experience working or volunteering in a non-profit organization is an asset


  • Demonstrates professional interpersonal skills with ability to interact with respect and confidentiality with others from variety of backgrounds
  • Must have thoroughness, accuracy and attention to detail in all aspects of work
  • Able to take initiative, determine own priorities which have highest potential to contribute to organizational goals
  • Excellent verbal communication skills demonstrating integrity and maturity
  • Capable of developing trust relationships with all demographics and communicating with confidence
  • Commitment to excellence and ongoing learning

Please apply to Nicole Sebastian at Essence Recruitment directly by October 20, 2017. or

Director of Human Resources

About Vecima Networks

Vecima Networks Inc. is a globally recognized leader in creating breakthrough technology solutions that empower network service providers to connect people and enterprises to information and entertainment worldwide. Vecima products for the cable industry allow service providers a cost-effective Last Mile Solution for both video and broadband access, especially in the demanding business services market segment. For further information goto


Strategic Human Resource Leadership, Organizational Development, Recruitment and Staffing, Performance Management, Employee Relations, Compensation and Benefits, Policy and Employment Law.


The Director of Human Resources, reporting to the CFO, is responsible for strategically directing and overseeing the company’s HR components in ways to support the mission and overall strategy. They will be a Business Partner that has a true understanding of the company’s current and future state. The role assesses and anticipates HR-related needs, develops integrated solutions, and advocates business objectives between employees and the leadership team. Â



  • Evaluate and advise on the impact of long-range planning of new programs/strategies that may have an impact in attracting, motivating, developing and retaining the people resources of the company.
  • Managing internal communications between the HR department, the executive, and the employees. Ensure there is a strong communications plan within the multiple locations.
  • Translate the strategic and tactical business plans into HR strategic and operational plans.
  • Develop and manage the budget for the HR department.

Organizational Development, Recruitment and Staffing

  • Direct a plan of organizational planning that evaluates structure, job design, and manpower forecasting throughout the company.
  • Oversee standard recruiting and placement practices and procedures

Compensation and Benefits:

  • Assess and improve compensation and benefits programs to provide motivation, incentives and rewards for effective performance and competitiveness in the market.
  • Monitor staffing costs of Vecima (consolidated) to ensure staffing changes are within budgeted or forecast levels

Performance Management

  • Ensure performance management programs are in place to evaluate employee performance for maximum productivity.
  • Assist Managers and Supervisors with all HR support that could include training requirements, disciplinary proceedings, etc.


  • Enhance and/or develop, implement and enforce HR policies and procedures by way of systems that will improve the overall operation and effectiveness of Vecima.
  • Maintains knowledge of international HR policies, programs, laws and risks.  Understands the differences of domestic and international policies and programs and coordinates the integration of all such programs



Education and Experience

  • Bachelor’s degree in or equivalent in Human Resources along with professional designation.
  • 10 plus years experience in a Director or similar Human Resource role with a Generalist background in a technical industry. Publicly traded is ideal.
  • Proven ability to positively manage organizational change to increase employee satisfaction and productivity.
  • Change management leadership experience with the ability to plan and work through acquisitions in a HR capacity.
  • Experience in strategic planning, policy review and implementation.
  • Working knowledge of MS Office and HRIS system.

Skills and Competencies

  • Confident team leader, able to positively promote the company’s vision and mission.
  • Strong business acumen, critical thinker with exceptional problem-solving skills.
  • Well-organized with a high attention to detail.
  • Very strong communication skills, both verbal and written.
  • Global & cultural awareness.
  • Interpersonal relationship management skills; able to manage internal and external customers.

 Personal Attributes

Confident; Intellectual; Personable; Engaging; Welcoming; Collaborative

To apply, contact Tracy Arno, Essence Recruitment directly by November 3rd, 2017.



Business Engagement Specialist

Saskatoon Regional Economic Development Authority (SREDA) role is to strengthen and grow the local economy. The organization accomplishes this by providing programs and services including business attraction and expansion; entrepreneurship support; regional economic development and planning; economic forecasting and analysis; and marketing the Saskatoon Region SREDA works closely with the City of Saskatoon, its Regional Partners and a host of other Members and Partners. For more information go to:

Reporting to the Director of Business Development, the Business Engagement Specialist is responsible for supporting business expansion and attraction programs internationally as well as for the Saskatoon Region. This will include program development, market research, and creative business development on a national and international level.

SREDA’s objective is to be one of the best economic development agencies in North America. This position provides an amazing opportunity for the right individual to be part of this bold initiative.  This individual will have the opportunity to expand their knowledge in the area of all different types industries and businesses while being challenged with work on a variety of projects.  It provides the chance to network with a diverse group of people. Each day can offer new and challenging opportunities.  This position is a great fit for someone who enjoys working with a collaborative, high performing team.  You must enjoy working in a productive and changing culture that offers challenge, growth, and educational opportunities.



  • Conduct business research for SREDA’s clients, members or partners.
  • Create and assist in the execution of business attraction programs.
  • Develop tools to assist local businesses grow and expand.
  • Support the Director of Business Development on national and international missions.
  • Provide outreach and educate to businesses interested in investing in the Saskatoon Region.
  • Conduct environmental scans.
  • Attend tradeshows, conferences, etc. to promote the Saskatoon Region.
  • Miscellaneous duties assigned by the Director of Business Development.


Education and Experience:

  • 3-5 years in an operations or project coordinator role or similar role.
  • A passion for Saskatoon and strong understanding of our community.
  • Post-Secondary degree in business or field relevant to economic development
  • Experience with presentations, external communications, and report writing.
  • Proficient in Microsoft Office.
  • Past or current experience working with economic development is a definite asset.

 Skills and Competencies:

  • Creative thinker, able to think outside the box
  • Strong written and oral communication skills
  • Excellent organizational skills, highly detailed with critical thinking and problem-solving skills.  Â
  • Interactive personality with sound relationship building skills and demonstrates the ability to work cooperatively with peers and stakeholder groups.
  • Flexible, willing to learn, adaptable, and takes initiative.

For further information or to apply, contact Tracy Arno at or 306.652.5209

Grain Buyer

On behalf of our client, Virtex Grain Exchange, Essence Recruitment is currently seeking a Grain Buyer. Virtex Grain Exchange Ltd (Virtex) was created in Saskatchewan in 2009, consisting of a small group of farmers from Farm Corp plus new farmer shareholders. Virtex acts as a grain selling agent of all types of grain for its current members and owners.  For further information go to

The Grain Buyer will work on behalf of the farmers best interest to find the best arrangement that fits their needs. The main objective will be to buy grain on behalf of a group of farmers within the Saskatchewan territory. They will build productive relationships with potential sellers.

Responsibilities will include but not be limited to:

  • Responsible for procuring grain from producer customers, commercial accounts and managing a customer database for the location
  • Develop and build strong customer relationships
  • Consistent awareness of grain prices and current market news
  • Arrange for transportation of purchased products by computing shipping costs to determine an efficient and economical manner
  • Keeps daily records of grain received, prices paid, amount purchased, and amount in storage
  • Review orders to determine product types and quantities required to meet demand


  • Related post-secondary education in Business or Agriculture or equivalent work experience as a Grain Buyer or similar
  • Strong problem solving and decision-making skills
  • Ability to identify opportunities and prospects by building customer relationships
  • Strong organizational, time management and planning skills
  • Demonstrated proficiency in math, written communications and computer skills

Interested? Apply to Nicole Sebastian at

Project Assistant

Within the newly created publishing division of Banda Marketing Group, the PROJECT ASSISTANT will assist the publisher with a wide range of tasks to support the division’s short- and long-term goals. The projects themselves may include ongoing business activities or one or more specific shorter-term projects, each with multiple deadlines requiring a great deal of coordination. As a critical thinker, this person will manage a flow of work that includes dealing with suppliers, ensuring activities are completed on time, performing online research to collect appropriate data, and following the task or project through to completion.

This dynamic role is an attractive career for the right person as there is opportunity for continued education and career development. This role is a great fit for someone who enjoys working on a variety of projects simultaneously, is excited about research, and loves working within technical systems and databases. The successful candidate will be able to learn about new industries and work independently. This person will have a strong work ethic demonstrating pride in and accountability for the quality of their work.


  • Assisting with project management through coordination of resources, scheduling meetings, and ensuring effective communication on project details with all parties involved.
  • Ensuring that contracts are in place for advertisers and that appropriate files are delivered to the design studio on time.
  • Updating contact database and exporting data for advertising campaigns or similar.
  • Posting information on the company’s website and social media platforms.
  • Engaging with suppliers to determine best options, including pricing and service pertaining to the project.
  • Conducting online research to find information to support management decisions.
  • Scheduling appropriate logistics and coordinating details such as delivery of product by courier to customers.
  • Providing clerical support, including transcribing information and doing data entry.
  • Carrying out additional tasks based on changing needs.


Education and Experience:

  • Post-secondary education in administration, marketing, business, or similar.
  • Proven accountability for successfully completing complex projects.
  • High proficiency with technical systems, including navigating various websites, platforms, and databases, such as customer relationship management software.
  • Experience with market research and/or gathering appropriate information on various subjects.
  • Experience working within, or a thorough understanding of, a publication company, or experience assisting with magazine or book publication is a definite asset.

Skills And Competencies:

  • Extremely organized, able to handle multiple tasks with high attention to detail.
  • A planner who prioritizes short- and long-term goals and can adjust when needed.
  • A critical thinker with innovative problem-solving skills.
  • Professional communication skills both written and verbal.
  • Positive interpersonal skills including professional customer relations.

For further information or to apply, contact Tracy Arno, Essence Recruitment directly.All inquiries are welcome. or 306.290.5646/306.652.5209

Outside Sales Representative

Do you believe that Safety is paramount in the work that you do? When presented with a challenge, do you find a way? Do you have a track record of starting smart and finishing strong? Are you the kind of person that does what you can to support the team?

Almita Piling is Canada’s leading provider of helical piles. They design, manufacture, and install helical piles for a wide variety of industries in Canada, some of which include oil & gas, power transmission & distribution, and industrial & commercial construction. Almita believes in quality and superior customer service.  For further information and why Almita is a great place to work go to


Reporting to the Regional Manager, SK., the Sales Representative (SR) will be responsible for developing and managing lead generation, qualifying clients and opportunities, revenue generation and tracking progress in a business-to-business environment. The SR will need to work independently to produce substantial results using a varying mixture of lead sources including research, networking, and cold calling into targeted companies; you will contact appropriate prospective clients in the designated marketplace.

A great fit for this organization would be someone who would like to be part of a collaborative, innovative team. They will be a personable, ambitious, self motivate person who is passionate, and takes pride in their work.


Supports the achievement of corporate, regional and individual revenue targets and margin targets

Identifies and qualifies new prospective clients and opportunities to maximize business opportunities.

Focuses on building relationships through outside selling skills, attending conferences/seminars, hosting lunch and learns with prospective clients, etc.

Establishes and builds relationships with senior executives and line managers of prospective and established customers

Closes new business opportunities by working with both internal and external customers.

Maintains proactive relationship management and regular/consistent contact management strategies with assigned client base.

Maintains an awareness of competitors strategies, providing feedback internally to enhance Almita’s positioning in the marketplace

Provides feedback to sales management and business owners to ensure companies solutions continue to meet client needs.

Manages and maintains prospect database.

Works with Project Managers, other departments and management team to develop quotations and project proposals

Thinks like an owner and is directly involved in seeking out and executing rapid improvement projects.



  • Degree or Diploma in business, marketing, or related field is ideal.
  • 2-3 years of business-to-business sales experience in a lengthy sales process, preferably in power, oil and gas, construction, engineering or related field.
  • Knowledge of costing and estimation best practices from the construction industry.
  • Intermediate Microsoft Office Skills (Word, Excel, PowerPoint, Microsoft Project). Working with a CRM system is a definite asset.
  • Knowledge of business principles involved in resource allocation, production methods and coordination of people and resources.



  • Positive Relationship/Network Building
  • Presenting to an Audience
  • Planning and Organization
  • Analytical Thinking and Judgement
  • Effective Interactive Communication
  • Problem Solving
  • Reading an Audience
  • Conceptual Thinking

For further information or to apply, contact Tracy Arno at Essence Recruitment directly. or 306.290.5646/306.652.5209.

Associate Vice President, Information Technology Services

Saskatchewan Polytechnic is the Province’s only polytechnic and the primary institution for postsecondary applied education and research. Proudly sharing land located in the homeland of the Metis people and on Treaty 4 and Treaty 6 Territory, we serve more than 26,000 students through campuses located in Moose Jaw, Prince Albert, Regina and Saskatoon. Saskatchewan Polytechnic offers more than 150 certificate diploma and degree programs, including two collaborative baccalaureate degree programs and a collaborative master’s degree program, basic education and academic upgrading, credit and non-credit extension courses, apprenticeship training, televised, hybrid, online, distance and offcampus programming. Our programs are led by a most accomplished and innovative faculty. As a member of Polytechnics Canada, we are committed to offering a broad range of educational experiences that are student-centered and industry responsive.

Our people are key to our success – the role of AVP, Information Technology is to guide and lead an exceptional ITS team in their commitment to our students, services and shared strategic priorities.
As a member of the administrative services council and the senior leadership team, this position plays a key role in administrative leadership and strategic planning across the institution. With a budget of over $10 million, the AVP, Information Technology leads a team comprised of over 80 full-time staff across four campuses in Saskatchewan.
This a great fit for someone with demonstrated leadership in the development and alignment of information technology/strategies, policies, opportunities, initiatives, and services. This person will be collaborative and have excellent relationship building skills, bringing people of all levels together, as well as possessing extensive knowledge and future vision of leveraging information and technology to support of our mandate, mission and goals.

Education and Experience:
• A post-secondary degree in information technology or related field supplemented with business and/or management training.
• Ten years in a leadership role.
• Familiarity with the higher education would be an asset.
• Equivalent combinations of education and experience will be considered

Competencies and Skills:
• Collaborate with executive leadership and lead the development of the Information Technology strategy and roadmap, ensuring its integration with the Saskatchewan Polytechnic strategic planning process and the resulting business strategy and plans.
• Provide leadership related to latest information technology opportunities, platforms, solutions and initiatives respond to and enable the Saskatchewan Polytechnic strategy.
• Participates in and contributes to the assessment of technology opportunities and threats, and internal technology capabilities required to support of Saskatchewan Polytechnic overall goals and objectives.
• Develop and maintain an IT workforce with the appropriate skills and competencies ensuring the core IT functions are reliable, stable and efficient.
• Foster and support strategic and working partnerships with Saskatchewan Polytechnic technology consumers such as Learning Technologies ensuring a collaborative and consistent alignment of technology plans and initiatives.
• Demonstrates an ability to communicate with clarity and impact in a wide variety of settings.
• Demonstrates a high level of focus on client service, setting priorities based on client needs and continuously seeking ways to meet and exceed client expectations.
• Demonstrates the ability to work cooperatively within a team, and with individuals throughout the organization, to achieve optimal results.
• Demonstrates proficiency in the knowledge and skills specific to the position and uses expertise to serve the objectives of both the department and organization as a whole.
• Demonstrates the promotion of a workplace where diversity in background, thought and practice is welcomed and valued.
• A demonstrated ability to (a) recognize internal and external patterns and trends in the organization’s environment (b) understand the organization’s capabilities and then (c) use this knowledge to develop strategies that ensure the organization’s success.
• Demonstrates an ability to identify patterns or connections that may not be obvious and identify key or underlying issues in order to offer explanations, resolve problems or identify solutions.
• Encourages self and others to challenge conventional practices, employing information from unusual sources and generating innovative ways of doing business that improve outcomes.

For further information or to apply contact Essence Recruitment: Joanne Oliver: 306-652-5209 / / Applications remain open until position filled.

Project Manager

Project Manager

Our client Meridian, is an industry leader in real estate development and is at the forefront of construction practices.  Meridian is looking for a passionate individual to help them foster creativity and innovation in the planning and execution of their residential and commercial construction projects.  For further information about Meridian, visit their website at

Reporting to the Operations Manager, the project manager is responsible for the project’s overall performance including safety, quality, budget, schedule, and customer satisfaction.  This is a great fit for a project manager that is experienced in residential and commercial construction and wants to work with a local, successful and innovative company.


  • Develop and review a project schedule with senior management and all other staff that will be affected by the project activities; revise the schedule as required;
  • Determine and estimate a project budget that includes all resources required to complete the project;
  • Ensure that projects are delivered on-time, within scope and within budget;
  • Ensure adherence to all health and safety standards and report issues;
  • Manage and support project team including answering questions and providing guidance when needed;
  • Review the quality of the work completed with the project team to ensure it meets the project standards;
  • Provide support in supervision of the job site;


Education & Experience

  • Post-Secondary Degree in Engineering or similar
  • PMP or equivalent certification will be a benefit
  • 10 plus years’ in residential and commercial construction project management experience that includes basic engineering and building construction skills as well as structural design, blueprint reading, building layout surveying and quantity surveying
  • Proficient computer skills in Microsoft Office

Skills & Competencies

  • Ability to lead, supervise, and manage others to achieve the desired results of the organization
  • Exceptional communication skills, both verbally and written
  • Planning and time management skills to ensure projects are being completed within outlined time frame
  • Strong interpersonal skills along with the ability to problem solve and deal with conflict resolution in a professional manner
  • Extremely organized, able to prioritize with a high attention to detail

Personal Attributes:

Leader, confidant, personable, organized, professional, reliable

If you are interested in this opportunity, we invite you to contact Essence Recruitment. Contact Joanne Oliver directly at: 306.652.5209